1. Structured item and assessment models
Keep a stable identity for each item. The item record includes content, interactions, declarations, scoring, metadata, accessibility data, assets, and revision history.
2. Item-type coverage with limitations
Request a matrix for supported interactions, authoring, imports, delivery, scoring, accessibility, and exports. Do not use one general QTI support row.
3. Searchable and exportable metadata
- Curriculum framework, standard, domain, skill, and reporting category
- Depth of knowledge, difficulty, language, audience, and intended use
- Owner, review state, approval, source package, revision, and usage history
- Accessibility metadata, alternate resources, glossary, and PNP relevance
- Item statistics, distractor behavior, scoring corrections, and exposure information
Authors search the metadata. Reviewers verify it. Delivery, reports, and exports use the same metadata.
4. Versioning and publication boundaries
An item edit must create a reviewable revision. Publication must set an immutable item or assessment version so later authoring changes do not alter a live attempt. When a scoring key changes, the platform should preserve original responses and record the correction as an auditable operation.
5. Review workflow and permissions
| Requirement | What to verify |
|---|---|
| Role boundaries | Authors, reviewers, publishers, administrators, and analysts receive distinct permissions. |
| Approval state | Draft, review, approved, held, and published states have explicit transitions. |
| Audit history | The system records who changed content, metadata, scoring, and publication state. |
| Tenant isolation | Users cannot discover or reuse content outside their authorized institution or bank. |
6. Portability and migration evidence
Require sample imports and exports, not a checkbox. Inspect source preservation, conversion warnings, manifest quality, identifiers, assets, metadata, response processing, and validation output. The target must be a package that another conformant system can inspect.
7. Accessibility through authoring and delivery
The item bank contains alternate text, captions, transcripts, language, glossary resources, presentation requirements, and accommodation data. Authors and reviewers can change this data.
8. Operational evidence
Ask how an item identity connects import, revision, publication, delivery, response evidence, scoring, analytics, rescoring, and export. If those systems cannot reconcile one item and one version, the item bank is only a content folder.
QFlowLearn evaluation resources
Review the public item bank coverage, QTI 3 authoring workflow, and RFP requirements matrix. Each page separates current behavior from launch artifacts and planned work.